Preparation for Your Paper Submission

Steps for paper submissions:
1. Get Account ID as early as possible.
2. Generate the PDF file of the paper following the paper instructions. Since the papers presented in the ICMA 2024 will be archived in the IEEE Xplore system, your file should comply with the IEEE rules.
IMPORTANT: Do not use special characters such as ", or ' or two-byte characters in the title, abstract, and author information subtitles.
3. Submit electronically the PDF file using the earlier generated Account ID.

Please stick to following format guidelines: Papers must be written in English. Six (6) pages, including figures, are allowed for each paper. Up to two (2) additional pages are allowed at extra charge. Papers should follow the IEEE double-column format for ICMA. The first page of the paper, centered on the top below the top margin, should include the paper title, the authors' names and their affiliations, and an abstract.

Paper Size US letter 8.5 by 11 inches
Top margin 0.75 in
Bottom margin 1 in
Side margins 0.625 in
Column Width 3.5 in
Column Gap 0.25 in

Please prepare your paper following the samples below:

Papers should NOT have:
  • Page numbers
  • Headers
  • Footers
  • The conference proceedings will be submitted to the IEEE Xplore® digital library. IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore®. Please follow the instructions in "IEEE PDF File Preparation Guide for IEEE Xplore" that describes the essential steps in distilling PDFs that meet the IEEE requirements. The most important issue that every author shall pay attention to is to make sure that all the fonts used in your papers are EMBEDDED and SUBSETTED, especially for papers from Asia and Europe. The "IEEE PDF File Preparation Guide for IEEE Xplore" details the steps for you to check and to make sure that all fonts used are embedded and subsetted. Failure to embed and subset fonts is the biggest obstacle to PDF compliance with IEEE Xplore® and please make sure that your PDF files are compliant with IEEE Xplore®. Papers failing to meet the IEEE Xplore® PDF requirements may be rejected.

    Important Dates (US Pacific Time):
    April 10, 2024 April 25, 2024(US Pacific Time) Full papers and organized session proposals
    May 1, 2024 Proposals for tutorials and workshops
    May 15, 2024 Notification of paper and session acceptance
    June 1, 2024 Submission of final papers in IEEE PDF format

    Publication Information: Accepted papers will be published in the Proceedings of the 2024 IEEE International Conference on Mechatronics and Automation. The conference proceedings will be submitted to the IEEE Xplore® digital library. The IEEE eCopyright form must be completed and submitted to IEEE eCopyright system.

    The Robotics Society of Japan Kagawa University Kagawa University The Japan Society of Mechanical Engineers Japan Society for Precision Engineering The Society of Instrument and Control Engineers State Key Laboratory of Robotics and System (HIT) State Key Laboratory of Robotics and System (HIT) University of Electro-Communications University of Electronic Science and Technology of China JiLin University Tianjin University of Technology